Reports: Intricate Information Sharing

This is a three part blog. Since our assignments this week had a few components, I thought it would be nice to include all of my research within one blog entry.

Professional Reports & Assessments within Career Counselling

I chose to evaluate professional reports within the scope of Career & Guidance Counselling. Not only are these area’s related to my work, but they also often require meticulous case notes, and in some cases assessment reports for clients. Assessment activities are key components of career and guidance counsellor practice, therefore recording, understanding and imparting information is equally as important. Assessments are considered to be part of the responsibilities laid out by the scope of practice of counsellors and guidance counsellors and are recognized as a professional activity.

Reasons for an assessment in relation to an individual’s situation may include:

  • Request for help
  • Evaluate psychological functioning
  • Explore resources and limitations
  • Assess the persons situation

Code of Ethics:

  • Guidelines to follow within work and reports include;
  • Good practice within professional standards
  • Refrain from opinion giving and advice that is contradictory or incomplete
  • Oral reports must limit contents to interpretations of assessments, findings and recommendations should be based upon professional expertise

Gathering Data:

Since gathering data includes exploring how the client views their situation, a full exploration of the individual’s life will need to be completed. Data collection makes it possible to substantiate, explain and enhance the decoded, analyzed and reported information. At this point it is important to realize that delivering and presenting this information may require creativeness.


Communicating the results of assessments must be delivered in a clear presentation and must include the initial request of the client, the request for services agreed to by the originator of the request, the formal process, as well as the results and conclusions formulated by the counsellor. The release of the written report must not harm or cause injury. Often assessment tools gather data and deliver results into formats that are easy to read and share with clients such as graphs, figures and charts.

Summary: Edward Tufte – Maps moving in time.

I explored Edward Tufte’s link for “maps moving in time” I chose to explore this link because I love maps. They are logical, interesting and like a puzzle to the eye. The Swiss mountain maps by Edward are stunning. I appreciated how sensitive my eye was to the softness of the colours, contrasts and contours. I could easily track the terrain and variations in height and importance of objects. A traditional map can be difficult to read, with many bright colours and confusing lines and effects. The softness and beauty of the Swiss mountains made me want to stare for a lot longer that I was able. Some of the highlights of the map were:

  • The focus on content
  • The high-resolution
  • Local details embedded within larger content
  • Use of light colours to avoid optical clutter
  • Three dimensional effects

Graphical data…..

“. . . is the well-designed presentation of

interesting data—a matter of substance, of

statistics, and of design.

 . . . consists of complex ideas communicated

with clarity, precision, and efficiency.”


Edward R. Tufte, 1983. The Visual Display of Quantitative Information.

Key points in presenting information within a graphic format:

  • Visual perception is more immediate that sequential scan of numbers and letters
  • Takes subject from specific and literal to abstract and general
  • Visual arrangement of data can tell a story
  • Visual depictions of data are almost universally understood without requiring knowledge of language
  • Reveals data patterns that are difficult to detect otherwise and requires truthful interpretation
  • Label important events in data
  • Never use 3d effects
  • Focus on clarity

Edward Tufte’s Graphical Efficiency Measures

 Data-Ink Ratio = Ink used portraying data

Total ink used = proportion of a graphic’s ink devoted to the non-redundant display of information = 1.0 – proportion of a graphic that can be

erased without loss of information



Cleveland, William S. The Elements of Graphing Data, 1994, revised ed., Murray Hill, NJ: AT&T Bell Laboratories. Tufte, Edward R.

The Visual Display of Quantitative Information, 1983, Cheshire, CT: Graphics Press. Visual Explanations: Images and Quantities, Evidence and Narrative, 1997, Cheshire, CT: Graphics Press.


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